LIST OF VARIOUS STATUTORY CERTIFICATES & DOCUMENTS TO BE CARRIED ON BOARD SHIPS.
| CERTIFICATES TO BE CARRIED | VALIDITY OF CERTIFICATES | CONVENTION | SURVEY | ISSUANCE |
| Cargo Ships Foreign going (all in original) | ||||
| International Tonnage Certificate (1969) | Valid for lifetime unless major change in construction. | International Tonnage Convention 1969 | Surveyed by Class, measurements are taken, computed. | Issued by Registrar or others assigned for such job as per M.S Act |
| International Load line Certificate (1966) | Valid five years with annual and intermediate surveys | ILLC 1966 and protocol of 1988 | Surveyed by Class | Issued by Headquarters of Classification Society |
| International Load line Exemption Certificate | Valid five years with annual and intermediate surveys | ILLC 1966 and protocol of 1989 | Surveyed by Class | Issued by Headquarters of Classification Society |
| Minimum Safe Manning document | Valid for lifetime unless major change in construction. | SOLAS 1974 (1989 amendments) | M.M.D | Issued by The Principal officer M.M.D |
| Certificates of masters, officers and ratings | As applicable under competence | STCW 1995 code | M.M.D | Issued by The Principal officer M.M.D |
| Tonnage Computation Booklet | Valid for lifetime unless major change in construction. | International Tonnage Convention 1969 | Surveyed by Class, measurements are taken, computed | Checked by M.M.D and finally approved by D.G.S (Indian Ships) |
| Intact Stability Booklet with damage calculations | Valid for lifetime unless major change in construction | SOLAS 1974 regulation II-1/22 including calculations part B 25 regn 1-10 | Surveyed by Class, measurements are taken, computed | Checked by M.M.D and finally approved by D.G.S (Indian Ships) |
| For oil tankers above 150 GRT and other ships above 400 GRT | ||||
| IOPP Certificate + Record of construction as per Regulation | Valid five years with annual and intermediate surveys | MARPOL 73/78 | Surveyed by Class | Issued by the Principal officer (Registrar) of M.M.D |
| annex I regulation 5 | ||||
| Oil Record Book | Continuous record document | MARPOL 73/78 | Surveyed by Class | As approved by the Flag State |
| annex I regulation 20 | ||||
| Shipboard Oil Pollution Emergency Plan (3copies) SOPEP | As governed by IOPP | MARPOL 73/78 | Surveyed by Class | As approved by the Flag State |
| annex I regulation 26 | ||||
| In addition to all above cargo ships including tankers must have following in original | ||||
| Safety Construction Certificate (SAFECON) | Valid five years with annual and intermediate surveys | SOLAS 1974 as amended and GMDSS | Surveyed by Class | Issued by the Principal officer (Registrar) of M.M.D |
| Safety Equipment Certificate (500 GRT and above) | Valid Five years & annual (HSSC effective since year 2000) | SOLAS 1974 | Surveyed by M.M.D Surveyors | Issued by the Principal officer of concerned M.M.D |
| Chapter II-2, III and COLGEG 1972 | ||||
| Safety Equipment Plan and Record of Safety Equipment | Record issued every Full term survey | SOLAS 1974, Chapter II-2, III and COLGEG 1972 | Scrutiny and check by M.M.D Surveyors | Plan approved by D.G.S and Record issued with Safety Equipment Certificate. |
| Safety Radio Telegraphy/Telephony or GMDSS | Valid Five years & annual (HSSC effective since year 2000) | SOLAS Chapter IV | Surveyed by Radio Inspector of M.M.D | Issued by the Principal officer of concerned M.M.D |
| as amended | ||||
| Exemption certificate Safety Equipment | If required as per SEC and valid same term | SOLAS 1974 Regulation I/12 | Surveyed by M.M.D Surveyor | Issued by the Principal officer of M.M.D |
| DOC Special requirement for ships with dangerous cargo | As and when required to carry dangerous cargo | SOLAS 1974 Regulation II/54 | ||
| Dangerous goods Manifest | Stowage Plan as required | SOLAS 1974 Regulation VII, MARPOL annex III/4 | ||
| Document of authorization for carriage of Grain | As required where grain is required to be carried | SOLAS 1974 as amended Chapter VI Regulation 9 | ||
| Certificate of Insurance or other financial security in respect of civil liability | As per terms of agreement with regard to oil pollution damage TOVALOP | CLC 1969 article VII | ||
| Enhanced Survey Report file | SOLAS 1974 Chapter XI/2, MARPOL annex I Regulation 13G | |||
| Specially for Gas Carriers | ||||
| Certificate of fitness for carriage of liquefied gasses in bulk | Valid five years subject to annual and intermediate Surveys | GC code Section 1.6 | Surveyed by Class Surveyor | Certificate issued by The Registrar of Ship |